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Learning Path: Finance & Reconciliation: https://help.pm.leapevent.tech/a/1644060
Hey Financial Friends and Accounting Artistes! This Learning Path is designed to give you an overview of the different financial systems and reporting tools in PatronManager, from pulling daily sales numbers to reconciling your numbers to seeing larger big-picture summaries.
After completing this Learning Path, you'll understand:
- The different Financial Reports you can pull in PatronManager
- Which Financial Reports to go to for different use cases
- How to reconcile with credit card fees, disbursements, and settlement reports
- More about Leap Merchant Services
This Learning Path should take approximately 2 hours to complete.
Here's a checklist for you to print out and keep track of your progress:
Before you begin....
Have you already completed these prerequisite paths?
If not, we recommend you complete this path, then come back here!
Click below to jump straight to the topic you're working on today:
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1. Financial Reporting
Estimated time: 60 minutes
In this section, we'll go over specific reporting tools for Financial Reports to help you find the right Financial Report for every situation!
PatronManager comes with built-in Financial Reports to ensure the accuracy of your finances. The resources here will help you learn about the different options for Financial Reports in PatronManager.
Required for all organizations:
Future Toolbox:
These built-in Financial Reports show results based on the date a payment, or transaction, was made. The resources here will help you learn your options for reporting on payments.
Required for all organizations:
- Read: How to Use the Daily Sales Report
- Read: How to Use the Sales Summary Report
- Read: How to Use the Transaction Summary Report
Required for some organizations: (ask your supervisor)
- Read: Group Sales and the Transaction Summary Report (if you do Group Sales)
These built-in Financial Reports show results based on the date an event occurred. The resources here will help you learn your options for reporting on the revenue generated for your events, such as wrap reports.
Required for all organizations:
- Read: How to Use the Performance Report
- Read: How to Use the Event Summary Report
- Read: How to Use the Event Summary Report: Refunds/Exchanges
- Read: How to Use the Sales Overview Report
Required for some organizations: (ask your supervisor)
- Read: How to Use the Subscription Breakout Report (if you sell subscriptions)
These built-in Financial Reports show results specifically for Donations. The resources here will help you learn your options for reporting on donor giving to your organization.
Required for all organizations:
2. Reconciling Finances
Estimated time: 30 minutes
One of the most important things you'll do is reconcile your finances to make sure that everything matches up.
You'll need to reconcile finances a few different ways to make sure that things match up, like credit card fees and PatronTech fees (if applicable). The resources here will help you find the information you need to do this important work.
Required for all organizations:
- Read: How to Use the Credit Card Reconciliation Report
- Read: Reconciling Your Payouts from Leap Merchant Services
Required for some organizations: (ask your supervisor)
3. Leap Merchant Services
Estimated time: 30 minutes
PatronManager works with Leap Merchant Services as a payment processor, which provides you with secure credit card transactions. Because of this, it's important to know about the system you use and how you'll interact with it.
In addition to reconciling with Leap Merchant Services, you'll want to make sure that you know a little more about the payment processor.
Required for some organizations: (ask your supervisor)
4. Test Your Knowledge
Ready to test your knowledge? Take our short quiz to see how well you learned everything in this Learning Path: click here!
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