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How to Use the Fiscal Year Applied Field: https://help.pm.leapevent.tech/a/1122978
The packaged Fiscal Year Applied field is a great way for your development department to track which fiscal year a patron's donation should count toward. In this article, we'll:
- Explain some use cases for this field
- How to use this field
- How it can be used in reporting
Ready? Let's jump in!
This donation applies to the 2020 fiscal year.
Why should I use the Fiscal Year Applied field?
Sometimes you may receive a donation or gift in advance and want to apply it to a future fiscal year's budget.
Or perhaps you receive a donation or gift right at the end of your fiscal year, and you want to acknowledge that donor in your program book for the upcoming fiscal year.
These are some great reasons that you may wish to use the Fiscal Year Applied field, instead of just relying on the Close Date of a Donation record.
The Fiscal Year Applied field allows you to keep the Close Date on a Donation true to the actual date you received the gift for your accounting, while giving you the flexibility to also track when this gift is applied.
How do I use the Fiscal Year Applied field?
Using the Fiscal Year Applied field is simple: When you enter a donation, make sure to populate the Fiscal Year Applied!
Depending on how your organization uses this field, you could either make sure that this field is filled in on every Donation record, or only on those where the Fiscal Year Applied isn't the same as the Close Date. We recommend consulting with your development and accounting teams to figure out the best route for your organization.
Don't see the Fiscal Year Applied field on your Donation record? Add it to the page layout!
If you're a PatronManager Certified Admin, you could also create a custom Flow to auto-populate the Fiscal Year Applied field.
Flow falls under Salesforce Administration and are therefore outside the scope of PatronManager support services. If you have questions or need assistance, reach out in the Client Community or reference Salesforce's resources.
To help set you up for success, we’ve put guidelines together to help you avoid interfering with PatronManager functionality, corrupting your data, and to prevent negative impacts to your customizations due to PatronManager product upgrades.
Reporting Tips
If you use the Fiscal Year Applied field, then you can also use it in your reports! Here are a few reporting tips if you choose to use this field.
Use the field as a row grouping
You can use the Fiscal Year Applied field as a row grouping in your Donations reports. This will separate your report out into the different Fiscal Year Applied values, making it easy to see how many donations and how much was donated and applied to a specific fiscal year.
Filter for blanks
If you add a filter to your report for Fiscal Year Applied equals "", then you can easily find any Donation records that don't have the Fiscal Year Applied filled in. Then, you can go in and fill in the Fiscal Year Applied for those records, as appropriate.
Run a report for Donations only applied to a specific fiscal year
You can also run a report for Donations with a specific Fiscal Year Applied by setting that up as a filter in your report!